How can I correct entries or integrate forgotten entries?

Written by Jens B.

Last published at: March 5th, 2024

Please be sure to take note of the following information!
 orderbird does not offer legal or tax advice. All information with legal or tax aspects is in no way to be viewed as legal or tax advice.

In order to provide you with the most reliable instructions possible, our cooperation partner, the tax law firm Buder ( from Berlin, has examined the procedure described below for dealing with the orderbird cashbook and found it to be correct with regard to aspects relevant to tax law . However, it may be that this approach is not suitable for you and your business in particular.

Therefore, be sure to contact your tax advisor for a binding statement on how to use the orderbird cashbook correctly for yourself. Both orderbird and the Buder tax law firm exclude liability for the timeliness, accuracy and completeness of the information that orderbird provides here with regard to tax procedures.


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If you notice a discrepancy between the actual and target inventory during cash balancing, you must definitely investigate how this came about. Maybe you received a tip and forgot to enter it? Have suppliers been paid and the withdrawal of cash not yet recorded in the cashbook? Follow up with a correction entry to adjust the target stock in your cash register to the actual stock.

step by step

  1. First, create a new entry for spending or receiving cash as usual:
    1. How do I enter cash withdrawals in the cashbook?
    2. How do I record cash receipts in the cashbook?
  2. It is about …
    1. a correction?
      Then you can use a wording like “Correction of incorrect entry ID xxx-yy, reason: miscounted change” in the comment field.
    2. a forgotten entry?
      Then in the comment field you can, for example, enter a wording such as “Rescheduled entry from, xx:yy (date and time), payment of invoice from drinks supplier”.

In the comment field, always describe as precisely as possible the reason why you are updating or correcting an entry. This makes life easier for your tax advisor and also makes it easier for the auditor to understand what happened, when and why.