How do I do cash balancing?

Written by Jens B.

Last published at: March 5th, 2024

Please be sure to take note of the following information!
 orderbird does not offer legal or tax advice. All information with legal or tax aspects is in no way to be viewed as legal or tax advice.

In order to provide you with the most reliable instructions possible, our cooperation partner, the tax law firm Buder ( from Berlin, has examined the procedure described below for dealing with the orderbird cashbook and found it to be correct with regard to aspects relevant to tax law . However, it may be that this approach is not suitable for you and your business in particular.

Therefore, be sure to contact your tax advisor for a binding statement on how to use the orderbird cashbook correctly for yourself. Both orderbird and the Buder tax law firm exclude liability for the timeliness, accuracy and completeness of the information that orderbird provides here with regard to tax procedures.


With the help of the counting report in the orderbird cashbook, you can do a cash balance check at any time in order to compare the target stock with the actual stock in your cash register.

Check the cash balance at least once a day, ideally before you close the day. You are obliged to do this!

If your waiters work in a shift system, we also recommend that you do a checkout at every shift change. This way you can quickly identify if there are inconsistencies in the cash balance and correct the error promptly. If this is not possible for you, it is best to discuss how you can proceed with your tax advisor.

step by step

  1. Open the menu on the MINI and tap “Cashbook”.
  2. Tap “Balance drawer”.
  3. You then enter how many notes and coins you have of each type using the counting report. The total will then be automatically calculated from your entries.
  4. Does the sum of the actual inventory agree with the sum of the target inventory? Great, everything is fine :) Tap “Next” once to complete the checkout.
  5. If there is a discrepancy between the actual inventory and the target inventory, investigate immediately: Did you perhaps forget to enter a tip? Or maybe a withdrawal of money? Please do this immediately so that the auditor does not criticize your cashbook later.

You can find out how to make up for forgotten entries or correct incorrect entries here: How can I correct incorrect entries or make up for forgotten entries?