Your cashbook glossary

Written by Jens B.

Last published at: March 5th, 2024

Please be sure to take note of the following information!
 orderbird does not offer legal or tax advice. All information with legal or tax aspects is in no way to be viewed as legal or tax advice.

In order to provide you with the most reliable instructions possible, our cooperation partner, the tax law firm Buder ( from Berlin, has examined the procedure described below for dealing with the orderbird cashbook and found it to be correct with regard to aspects relevant to tax law . However, it may be that this approach is not suitable for you and your business in particular.

Therefore, be sure to contact your tax advisor for a binding statement on how to use the orderbird cashbook correctly for yourself. Both orderbird and the Buder tax law firm exclude liability for the timeliness, accuracy and completeness of the information that orderbird provides here with regard to tax procedures.


Cash receipts and cash expenses

  • All cash entering or leaving the cash register.
  • Income includes, for example, cash deposits, tips, change, etc.
  • Expenses include, for example, when you take money out of the cash register to pay suppliers, withdraw money privately, have money stolen from you, etc.

Own receipt

The golden rule of cash accounting is: No booking without a receipt! You are legally required to provide a paper receipt for every cash movement in your cash register. This is usually an invoice or receipt that you receive or create properly yourself. If you cannot provide proper proof of a cash movement, e.g. B. because money was stolen or you make a private deposit, then you create a so-called personal receipt for yourself. This is how you comply with the obligation to provide evidence. You can find out which information belongs in the personal receipt here: What if I don't have a paper receipt for an entry?

Actual inventory

The actual inventory is the amount of cash that you actually have in the cash register. You can find out the actual inventory by counting all the cash in your cash register. To do this, you can use the counting report in the cashbook, which you can find under “ How do I make a cash register collapse?” " find. At least once a day you do a checkout, where you compare the actual inventory with the target inventory of the cash register.

Cash balancing

For cash balancing , you count the cash in the cash register using the counting protocol through “balance drawer” and then compare the actual stock with the target stock.

Correction entry

If you notice a difference between the actual inventory and the target inventory of the cash register, then you have to clarify this. Make a correction entry in which you explain how the deviation came about.

Target stock

The target balance is the amount of cash that you should mathematically have in your cash register. It results from the data that the orderbird app sends to the cashbook, the inventory at the beginning of the day, and any other cash expenses or cash receipts that you note in the cashbook. At least once a day you do a checkout, where you compare the actual inventory with the target inventory of the cash register.

It can happen that the actual stock differs from the target stock. In this case, you are obliged to investigate how this deviation came about. Was an entry forgotten in the cashbook? Was money stolen? Document your explanation for the deviation with a correction entry .

End of the day

At the end of your working day, you do a checkout and then close the drawer or the checkout sheet .