Receipt for entertainment expenses / Hospitality receipt
In case you need a hospitality receipt, it's just one login away at MY orderbird. Log in and click on "Receipts". You can send the invoice by email via the letter icon in the "Action" column, and your invoice already has a hospitality receipt on it! How to activate or deactivate the hospitality receipt Yes, check this out: Edit invoice form How to ...
Printing a copy of receipts
You have accidentally denied the printout of the receipt or need a copy of the receipt? As long as you have not yet closed the day in your orderbird MINI, you can print out a copy of the receipt directly on the device. This is how it works: Open [Menu] > [Transactions]. Tap on the receipt you want to print. Tap on [Print]. As you can see at the t...
Receipt roll format
Thermal rolls measuring 57 mm wide and 40 mm in diameter fit your orderbird MINI. You can also find this information in the receipt roll compartment of your orderbird MINI. You can find suitable receipt rolls here, for example: https://www.gebongt24.de/rolle-suche-ueber-geraet/kassen-Manufacturer/orderbird/orderbird-mini/...
orderbird MINI Cashbook
What is a cash book? In a cash book you enter the opening and closing balances of your cash, as well as cash withdrawals (e.g. payment for a delivery) or deposits (e.g. change) that you make in your cash register. Do I have to keep a cash book? According to the Application Decree for the Fiscal Code (AEAO) § 146, paragraph 1.4, a cash book must be k...
Negative amounts
If you want to book cash payments on the orderbird MINI, you can do this using a negative amount. Please keep in mind Negative amounts are not listed separately in the reports, but are offset against the sales of the cash register day. This means that the report only contains the sum of income and expenditure. This is how you post a negative amoun...
Add notes to an item
If you want to add a comment or a note to the receipt when ordering, e.g. a customer number or a special request when ordering, you can do this immediately - right when you place the order or in the shopping cart. While you are booking Long tap on an item in the item-overview. Then tap on "Add a comment on the item..." and enter the comment or your...
Ordering and checkout
You can sell your items in no time. Open the day in your orderbird MINI and you're ready to go... Tap on the desired item to add it to the shopping cart. Add more items if needed. Default or custom price For items with custom price you can choose the default price or enter a custom price: This way you can add the same item with different prices ...
Items with a free price: sell, create on-the-go and select existing ones
An item is not yet in the item list of your orderbird MINI, but the customers are already running into you with it? Then you can sell it via a diverse item with free price entry, or even create it on-the-go during the order process. Jump straight to the guide you need: Individual item name, but only once? Do you absolutely need an individual item na...
QR code on your receipts
orderbird MINI comes with an already included online TSS. As soon as you have entered all data on MY orderbird, you can print TSS-signed receipts! But what exactly does a signed receipt look like? This is what a KassenSichV-compliant receipt looks like: The QR code contains all the relevant information for the tax audit to check the receipt for co...
Grant and manage discounts
To give your customers a discount, simply add the corresponding discount to the shopping cart. Give free discount Tap the Discounts category and select Free Discount. Choose the type of discount: "% percent" or "€ amount" and enter the value of the discount. Add a reason for the discount. Be as clear as possible here, this will make your bookkeepin...
Refund in the same shift
Just sold an item and got it already returned? No problem on the same shift in your orderbird MINI! Open [Main Menu] > [Transactions] Open the relevant invoice. You can recognize them by the receipt number. Tap [Refund]. You can only refund an invoice in full, not individual products! Provide a reason for the chargeback. You can choose from "Mist...
Refund from closed shifts
As soon as you have finished the shift in your orderbird MINI, you can no longer refund a transaction. You have three options for refunding after the shift ended. Book a negative price and pay back the amount Tap [€] (at the top of the orderpad). Enter the amount of the refund. Tap [+/-] in front of the entered amount to switch to minus. Select a fr...
Change calculator
Calculating in the head is not one of your strengths? Why not using the change calculator for cash payments? Go to [Main menu] > [Settings] > [Payments] to activate or deactivate the calculator. And this is how you use the change calculator: Tap on [Charge] to enter the shopping cart. Select your cash payment method. Now the change calculator ...
Enable quick checkout
With quick checkout, you skip the payment overview window and simply select the payment method by selecting the correct payment method and tapping the button. Go to Menu > Settings > Payments and activate "Enable quick checkout" at the bottom to activate quick checkout and bill customers in no time. This is what quick checkout looks like in ac...
Tip query
Are you also happy about a tip? When entering the tip, you have the choice between three freely definable percentages or a free entry. How to set up Activate the query in [Menu] > [Settings] > [Tipping]. Activate the tip input for your desired payment methods. Please keep in mind, that tipping is not possible with vouchers. Set three card paym...
Manage items in your cart
Booked is not yet bought. If you have made a mistake or the customer spontaneously changes his / her mind, you can easily implement the change in the shopping cart. Tap on the shopping cart in the upper right corner to manage the items in the cart. Tap on an item and you can change the quantity. You can delete items from the shopping cart by swiping...
What happens to my TSS if I have internet problems?
Your TSS is an online-TSS. You therefore need a permanent internet connection. According to the cash register security ordinance (KassenSichV), all receipts must have a signature. Thanks to the SIM in your orderbird MINI, this is easier than having to rely on Wi-Fi alone - except for wireless gaps and the like. What happens in case of problems with ...
Invoice payment
If your customers pay by bank transfer, or you want to book external payments, e.g. orders from the online store, delivery service, etc., in your orderbird MINI, you can use the payment type “invoice payment”. To be able to select "Invoice", you have to activate the payment in the settings first: Manage payment methods. How to create an invoice on ...
Card and contactless payments
When paying by card, you have several possibilities to charge a card. The fastest and easiest for you and your customers is contactless payment. This is also possible via smartphone apps and smartwatches. Contactless payment Using an app or cards that have the NFC symbol, a contactless payment can be made. Here's how: Select the payment method “card...
Use the built-in barcode scanner
The orderbird MINI Version II has an integrated barcode scanner at the top of the device. Setting up barcodes In order for your barcodes to be recognized, they must first be saved in the item settings. Open your item list and add a new product or tap on an existing one. Scroll down in the item settings and open the “Item list” section. Tap in the...
Restrict the use of custom discounts
Should custom discounts only be offered by you or your representative? Then restrict offering them. This is how it works ... Log in as an admin. Tap on [Menu] > [item list] > [Discounts]. Tap on [] at the top, hide Custom Discount and tap on [SAVE]. Done. All employees can now only apply the saved discounts and cannot provide a cus...
Closing the shift
Everyone loves clean bookkeeping! In order to guarantee this and to make your tax advisor happy at the same time, make sure that your checkout day on your MINI ends every day! The automatic daily closing The closure of shift is set to 3 am by default. It keeps your daily reports clean so you avoid two business days merging into one report. Then you ...
eReceipt
Would you like to save more paper? Then use the e-receipt on your MINI! What is an e-receipt? The digital receipt is the environmentally friendly alternative to the paper receipt. Instead of handing your customers a piece of paper, you can offer them a QR code that they can scan with their smartphone. The receipt is then displayed online via the dev...
Inherit prices and tax rates of the folder to products
Since July 2023 you have the possibility to set prices and tax rates in your item list via the folders. These can then be inherited by the items in the folder. This is how it works Step 1: Set prices and tax rates in the folder. In your MINI, go to Menu > Item list > Folder. Create a new folder or tap on one to edit it. Now, in addition to nam...